onemedia teaches best practice with meeting room signage system at City University

An independent member of the University of London, City University is globally renowned and one of the capitals leading academic schools.

City, University of London is a global higher education institution committed to academic excellence, with a focus on business and the professions at an enviable central London location.

As part of an initiative to improve work-space utilisation, City University enlisted digital signage specialists, onemedia to introduce an intelligent room availability system composed of room signs, along with room summary screens displaying availability status for meeting rooms, study rooms and other bookable resources which are accessible to both staff and students anytime.

The project


City University of London required a room availability solution which would replace the existing, expensive and complicated system they currently had in place. The ONELAN platform was already being used for digital signage communications in other departments so, by developing on the same platform for the room booking, it meant that all digital communications have been consolidated and are now managed through a single CMS, simplifying the on-site management of content by the end-user.

Facilitated by the full-service AV Integrator ‘Reflex’, onemedia developed a one up chocolate bar bespoke user interface solution upon the reliable ONELAN CMS platform for room sign and summary management. The solution has been developed to integrate directly into the existing Scientia resource management system.

The result


Room signs were installed outside key meeting rooms and lecture suites and are configured to display live availability status for each room. They are styled inline with the university’s colour coding system for differing departments. Larger screens, powered by ONELAN NTBs were also installed throughout campus. These depict the full booking status and availability for multiple rooms showing both current and future bookings. The combination of summary screens along with the integrated displays outside each room, maximises the effective use of space across the entire campus in real-time, allowing users to recognise vacancy opportunities at a glance.

A simple custom design was used for both room signs and summary screens in accordance with the university’s brand guidelines. Each summary screen coordinates with their existing physical signage and departmental colour coding system. Live updates are also integrated, delivering an ergonomic and cohesive navigation experience.

This unique system has improved the efficiency of City University by removing the risk of human error and maximising the time of both staff and students. Expensive licence costs are eradicated whilst the ability to forward plan has resulted in effective workspace utilisation.

“The room booking is so easy to use and works well. The way the technology has been configured is effective and the traffic light colour coding is a great way of communicating. Having one content management system in place has saved us hours and makes everything much simpler and faster to update.”

Ricci Fothergill
Media Systems Developer, Specialist AV Team

Interested in onemedia’s digital media solutions and services?

Call one of the team today on +44 (0)1491 576 713 for more information.